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Excel Quick Analysis Tools

Excel is a very handy tool where it comes out to play across numbers and draws meaningful insights out of those. However, sometimes it is difficult to get the meaning out of numbers when you have a lot of rows and columns involved. It makes an analyst’s life difficult as it is his job to find out meaningful insights in a laymen’s language and present those to the management in digestible blocks. Excel has some features which can be helpful for you to draw insights from the data spread across multiple rows and columns. One such feature is the Quick Analysis tool. It allows you to apply conditional formatting quickly and add different charts, including bar, column, line, etc.

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Excel Quick Analysis (Table of Contents)

How to Use Quick Analysis Tool in Excel?

Excel Quick Analysis tool can be used to quickly analyze the data you have by inserting charts or bars and conditional formattings. All you need to do is, select all the data ranges and you can see a quick analysis tool at the end of the selection. You can also hit CTRL + Q to navigate the quick analysis tool.

You can download this Quick Analysis Excel Template here – Quick Analysis Excel Template

Example #1 – Excel Quick Analysis Tool to Apply Conditional Formatting

Suppose we have country-wise sales data as shown in the screenshot below.

You also can choose different formatting options like the one named Data Bars.

Step 4: Select the Data Bars option under Formatting and it will add data bars across the cells with numeric values for the data.

Example #2 – Adding Charts Associated With the Data

Now, we would like to add the chart under this data.

Step 1: As in Example 1, select all of the data from A1 to B8 and navigate through the Charts option in the Quick Analysis toolbox, which can be accessed at the end of the selection or by pressing CTRL + Q after the selection. You can see different chart options available.

Example #3 – Adding Total to The Data

Often it is good to have total or averages to get an analytical overview of the data. Quick Analysis allows you to do so as well.

Step 1: Follow the same step we did in examples 1 and 2. Select the data and navigate to Quick Analysis Tool. There, select the Totals option, and you’ll see different sub-options like sum, average, etc.

Step 4: Select the Running Total across rows option and it will calculate the running total across all the rows. See the screenshot below.

Example #4- Adding Tables and Pivots using Quick Analysis Tool

We also can add the tables and pivots using Quick Analysis Tool.

Step 2: Navigate towards the Tables section again and this time select the Blank… option. This option adds the pivot table on a new excel sheet for the selected range of data.

Example #5 – Add Sparklines using Excel Quick Analysis Tool

You can also add the Sparklines using Quick Analysis Tool in excel.

The output will be like in the screenshot shown below.

This is how we can use the Quick Analysis Tool under Excel. We have covered all the options available under the Quick Analysis toolbox. However, you can always navigate through the options and practice for yourself. Let’s wrap the article with some points to remember.

Things to Remember

You can hit CTRL + Q to navigate toward the Quick Analysis or can select all the data and can see the Quick Analysis box at the end of the selection.

Since it is a Quick Analysis tab, you can’t expect it to be having customization for different options such as graphs and conditional formatting. However, you can always change/customize the layout using the Design tab.